Naming Conventions for Files Uploaded to the Portal for the ePortfolio (supported) Route – Updated May 2022
Naming your Evidence
When you start to upload your evidence, each piece of evidence must be named using the follow the following convention: the evidence name must start with a number, followed by a code (from the list below) and then a title which indicates the content of the evidence.
In the evidence section, select where you want your evidence to be stored.
![Centre for Advancing Practice Portal - Evidence section showing toolbox](https://advanced-practice.hee.nhs.uk/wp-content/uploads/sites/28/2024/02/Evidence-toolbox-other.png)
In this example we are using “Other Evidence” section as the evidence is already in existence.
![Add New](https://advanced-practice.hee.nhs.uk/wp-content/uploads/sites/28/2024/02/Add-New.png)
Click on ‘Add New’
![Evidence Codes - other evidence input box](https://advanced-practice.hee.nhs.uk/wp-content/uploads/sites/28/2024/02/Other-evidence-Edit-.png)
All evidence titles should follow the following structure:
[Evidence Number]:
Evidence number: E1, E2, E3
E1:
E2:
[Evidence Code]:
Evidence code: Case Study
CS:
CS:
[Description of Evidence]
Description of evidence
4-year-old with acute asthma
74-year-old female with back pain
Naming Convention: Evidence Codes
Type of Evidence | Code | Example Name of Essential Evidence |
Case Study | CS | E1: CS1: Surgical Procedure E2: CS2: Female with anxiety E3: CS3: Male with a UTI |
Reflective Account | REFL | E4: REFL: Attendance at a Sepsis workshop |
Competence Record | CR | E5: CR: Clinical Assessment |
Job Plan and Job Description | JP/JD | E6: JP/JD: Advanced Nurse Practitioner |
Feedback | FB | E7: FB: Colleague E8: FB: Service user |
Leadership Skills | Leader | E9: Leader: Implementing Guidance E10: Leader: 360degree feedback and reflection |
Leadership Episode | LPEP | E11: LPEP: implementation of business case |
Delivering Education/ Training | EDU / TRAIN | E12: EDU: Presentation E13: TRAIN: Workshop |
Applying Research | RE | E14: RE: Wound Care |
Critical Appraisal | CA | E15: CA: Critical appraisal of the Effect of Obesity on Cognitive Impairment in Vascular Dementia Rat Model via BDNF-ERK-CREB Pathway |
Undertaking Audit/Service Improvement/Practice Development/Quality Improvement | AU / SI/ PD/ QI | E15: AU: Monitoring critical care patients E16: SI: Preventing catheter-related infections E17: PD: Improving nursing teamwork E18: QI: Care of cancer patients |
Other | OTH | E19: OTH: [XXX] |
Naming Convention for:
Evidence included in the ‘Careers Details’ section of the portal
![Naming Conventions - General section: Career Details](https://advanced-practice.hee.nhs.uk/wp-content/uploads/sites/28/2024/02/Career-Details-275x220.png)
For each job, you must start the title with ‘C’ followed by a number, the employer, and role, for example: C1: Great Ormand Street Hospital: ACP Physiotherapist
Evidence included in the ‘Qualifications’ section of the portal
![Naming Conventions - General section: Qualifications](https://advanced-practice.hee.nhs.uk/wp-content/uploads/sites/28/2024/02/Qualifications-275x220.png)
For each qualification listed, you must start the title with ‘Q’ followed by the number and the name of the qualification. For example: Q1: BSc Adult Nursing
Evidence included in the ‘Achievements’ section of the portal
![Naming Conventions - General section: Achievements](https://advanced-practice.hee.nhs.uk/wp-content/uploads/sites/28/2024/02/Achievements-275x220.png)
For each achievement listed, you must start the title with ‘A’ followed by the number and name of the achievement. For example: A1: Queens Award
Evidence included in the ‘Other Learning/Training’ section of the portal
![Naming Conventions - General section: Other learning / Training](https://advanced-practice.hee.nhs.uk/wp-content/uploads/sites/28/2024/02/Other-learning-training-275x220.png)
For each qualification listed, you must start the title with ‘OL/T’ followed by the number and name of the learning/training.For example:
OL/T1: NIHR Introduction to Good Clinical Practice
OL/T2: L7 module History Taking
Renaming a piece of evidence
If you have already uploaded a piece of evidence, you can rename it using the naming convention above.
![Naming Convention: List of icons available.](https://advanced-practice.hee.nhs.uk/wp-content/uploads/sites/28/2024/02/Change-title-1--400x69.png)
Click on the pencil
![Naming Convention: renaming title example](https://advanced-practice.hee.nhs.uk/wp-content/uploads/sites/28/2024/02/Chcnage-title-2-335x220.png)
The title can now be edited to confirm to the naming conventions
![Naming Conventions: Renaming a piece of evidence. Title box](https://advanced-practice.hee.nhs.uk/wp-content/uploads/sites/28/2024/02/Change-title-3.png)
![](https://advanced-practice.hee.nhs.uk/wp-content/uploads/sites/28/2024/02/Save-and-continue.png)
You can now edit the title. When you are finished click ‘Save and Continue’